Town of Farmington, Connecticut

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Home » Town Services » Town Clerk


Welcome to the Farmington Town Clerk's Website. A visit to the Town Clerk's office gives one a glimpse into the myriad of services available. The Town Clerk's office provides for the systematic recording and maintenance of the Town of Farmington Land Records and Vital Records from the mid-1600's until the present. The Town Clerk's office issues Marriage Licenses. The Town Clerk's office administers election laws and processes Absentee Ballots per Connecticut State Statute.

In addition Notary Services are provided. Trade Name certificates for local businesses and Veteran's Papers are filed in the Town Clerk's office. The Town Clerk's office maintains the record of the current Justices of the Peace and Notary Publics, who are required to have their signatures on file in the Town Clerk's office. The Town Clerk's office also issues Dog Licenses and Fish and Game Licenses.

Contacts
Town Clerk Paula B. Ray Phone: 860-675-2380
Fax: 860-675-2389
Hours: 8:30 a.m. until 4:30 p.m. Mon.-Fri.
Recording accepted until 4:15 p.m.
Asst. Town Clerk II Dianne Yusinas
Asst. Town Clerk I Cherrie Porter
Asst. Town Clerk I Tracy Morrocco

Absentee Ballots

Any qualified registered voter may vote using an absentee ballot for the following reasons:
  • Illness or physical disability
  • Absence from town during all election hours
  • Religious beliefs forbidding secular activity on election day
  • Serving as an election official at a polling place other than your own
  • Active service in the Armed Forces.
The Town Clerk is responsible for supervising, distributing and counting of absentee ballots.  Please visit the Town Clerk's office for an application for an absentee ballot or click here.  You may either mail the absentee ballot to Town Clerk, 1 Monteith Drive, Farmington, CT 06032 OR you may fax it to (860) 675-2389.

 

Justices of the Peace

To obtain a current list of the Town of Farmington Justices of the Peace, please call the Town Clerk's office at 675-2380 to have one mailed to you.


 

Land records

The Town Clerk's office maintains records pertaining to property transactions in the Town of Farmington such as deeds, mortgages, liens, maps, condominium documents, easements and certain probate matters. Recording fees are $53.00 for the first page of a documents and $5.00 for each subsequent page. When recording a document with conveyance consideration, an additional $2.00 fee is charged to cover administrative costs for filing the forms with the State of Connecticut Revenue Department. The recording fee for a map is $10.00. The recording fee for a subdivision map of more than three parcels is $20.00 per page. Copies of land records are available for $1.00 per copy. There is a $2.00 fee to certify a copy of a document. State of Connecticut statutes set all fees and charges.

To Search land records on the internet please click here.

ELECTRONIC RECORDING

Electronic recording is now available to record documents in the Farmington land records. The Town of Farmington has contracted with the following vendors for this service:

Name Phone  Website Email Addresss
 eRecording Partners  1-888-325-3365  www.erecordingpartners.net  sales@erecordingpartners.net
 Corporation Service Company  1-866-652-0111  www.erecording.com  erecording@cscinfo.com
 Simplifile  1-800-460-5657  www.simplifile.com  

If you have any questions about electronic recording, please call the Town Clerk’s office.



 

Marriage Licenses

Individuals getting married in Connecticut must obtain their marriage license no more than 65 days before the wedding from the Town Clerk's office in the town in which the marriage is to take place. The couple must apply in person for the license, but they do not have to appear together.

Application Worksheet for a Marriage License to be Married
The fee for a marriage license is $30.00. To download a worksheet to apply for a marriage license please click here.  Please bring your completed worksheet to the Town Clerk's Office.

Application for Certified Copies of a Marriage License
The fee for certified copies of marriage licenses is $20.00 per copy. To download an application for a certified copy of a marriage license please click here.

Expedited processing service is also available for an additional fee for requests ordered on-line via VitalChek.  VitalChek, a third party vendor approved by the CT DPH, allows customers to order certificates from Farmington through either a toll free telephone number or on-line.

VitalChek can be reached either through its website, www.vitalcheck.com, or by phone at 1-866-809-0839.  An additional fee is charged by VitalChek for using this service, and all major credit cards are accepted, including American Express®, Discover®, MasterCard® or Visa®.  Only requests ordered via Vitalchek allow customers to pay for certificates with a credit card and to track the status of ordered certificates that are sent by UPS overnight mail. 


Notary Publics

Notary public services are available in the Town Clerk's office during regular business hours. Notary public services are free of charge to Farmington residents; the fee for non-residents is $5.00. You must make a personal appearance and sign the document before the notary. You will be asked for identification such as a driver's license or a photo I.D. For notaries registered in Farmington, signature verification is available for a $2.00 fee. Renewal certificates for notaries must be brought into our office personally. A signature card must be signed and registered in our office. There is a $10.00 registration fee.


 

Trade Names

State of Connecticut Statute Section 35-1(a) requires any person doing business in Connecticut, except as provided by statute, under any name other than the name of the person or persons conducting or transacting such business, must register a Trade Name certificate with the Town Clerk's office in the town where the business is or is to be conducted or transacted. Trade Name certificates are available at the Town Clerk's office. The fee for filing a Trade Name certificate is $5.00. To download a copy of a Trade Name Certificate click here.


 

Veteran's Papers

Any veteran may file their discharge papers with the Town Clerk's office free of charge. Original DD214's or certified copies of DD214's are acceptable. After filing their DD214, any veteran who served in the military during a time of war may apply for a property tax exemption on their home or automobile.


 

Birth Certificates

Copies of Birth certificates are on file in the Town Clerk's office in the town of occurrence, in the Town Clerk's office in the town of residence of the mother at the time of birth, and the State of Connecticut Department of Vital Statistics in Hartford. You may obtain a certified copy from the town of occurrence or town of residence. They are available in full and wallet size. The fee is $20.00 per certified copy of a full-size copy and $15.00 per certified copy of a wallet-size copy. Birth records less than 100 years old are confidential in Connecticut, and may be obtained only by the individual, parent or guardian, grandparent (if child is a minor), spouse or children, Chief Elected Official of a municipality or their agent, local Health Director, attorney, title examiners, members of incorporated genealogical societies, persons authorized by a court order, and State or Federal Agency Authorized by the State Commissioner of Public Health.

To obtain an application for a certified copy of a birth certificate click here. For proof of identification asked for in the application, a copy of your current drivers license or any other photo ID must be included with your request. If a photo ID is not available, copies of two of the following may be used: Social Security Card, Written verification of identity from employer (on letter head), Automobile Registration, Copy of Utility Bill showing name and address, Pay Stub with name, and Checking Account deposit slip stating name and address.

Expedited processing service is also available for an additional fee for requests ordered on-line via VitalChek.  VitalChek, a third party vendor approved by the CT DPH, allows customers to order certificates from Farmington through either a toll free telephone number or on-line.

VitalChek can be reached either through its website, www.vitalcheck.com, or by phone at 1-866-809-0839.  An additional fee is charged by VitalChek for using this service, and all major credit cards are accepted, including American Express®, Discover®, MasterCard® or Visa®.  Only requests ordered via Vitalchek allow customers to pay for certificates with a credit card and to track the status of ordered certificates that are sent by UPS overnight mail.


 

Death Certificates

Copies of death certificates are on file in the Town Clerk's office where an individual died, the Town Clerk's office where an individual resided at the time of death, and the State of Connecticut Department of Vital Statistics in Hartford. The fee is $20.00 per certified copy. To obtain an application for a certified copy of a death certificate click here.

Expedited processing service is also available for an additional fee for requests ordered on-line via VitalChek.  VitalChek, a third party vendor approved by the CT DPH, allows customers to order certificates from Farmington through either a toll free telephone number or on-line.

VitalChek can be reached either through its website, www.vitalcheck.com, or by phone at 1-866-809-0839.  An additional fee is charged by VitalChek for using this service, and all major credit cards are accepted, including American Express®, Discover®, MasterCard® or Visa®.  Only requests ordered via Vitalchek allow customers to pay for certificates with a credit card and to track the status of ordered certificates that are sent by UPS overnight mail.



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